Privacy Policy

Privacy Policy

Effective date: [ 28, 8, 2024]

Privacy Policy

This Privacy Policy (“Privacy Policy”) relates to personal data collected by Rooted Perinatal a business name registered in Ireland under business name registration 748236 (“Rooted”, “we” or “our”) through your use or interaction with our website at www.rootedperinatal.com and any subdomains thereof (the “Site”). This Privacy Policy also applies to personal data we may receive from you through other means. As used herein, “you” and “your” mean a user of the Site or an individual we otherwise engage with and receive personal data from through other means.

We are the controller of personal data obtained via our Site, meaning we are legally responsible for deciding how and for what purposes it is used.

We take your privacy very seriously. Please read this privacy policy carefully as it contains important information on how and why we collect, store, use and share any information relating to you (your personal data) in connection with your use of our Site. It also explains your rights in relation to your personal data and how to contact us or a relevant regulator if you have a complaint.

We collect, use and are responsible for certain personal data about you. When we do so we are subject to the EU General Data Protection Regulation (EU GDPR) in relation to services we offer to individuals and our wider operations in the European Economic Area (EEA).

Given the nature of our Site, we do not expect to collect the personal data of anyone under 18 years old. If you are aware that any personal data of anyone under 18 years old has been shared with us via our Site, please let us know so that we can delete that personal data.

This privacy policy is divided into the following sections:

What this policy applies to
Personal data we collect about you
How your personal data is collected
How and why we use your personal data
Marketing
Who we share your personal data with
How long your personal data will be kept
Transferring your personal data out of the EEA
Is your personal data secure
Your rights
Keeping your personal data secure
How to complain
Changes to this privacy policy
How to contact us
Do you need extra help?

What this policy applies to

This Privacy Policy relates to your use of our Site only.

Throughout our Site we may link to other websites owned and operated by certain trusted third parties, such as our sponsors' websites. Those third party websites may also gather information about you in accordance with their own separate privacy policies. For privacy information relating to those third party websites, please consult their privacy policies as appropriate. We are not responsible for the privacy practices of any other websites.

Personal data we collect about you

Depending on your use of the Site and our interactions with you, we may collect the following types of personal data:

Personal data

We may collect personal data that identifies or which could identify you, your household, or your device, or which could be used to identify you, your household, or your device, or could be used to contact you. Such personal data may include your name, date of birth, e-mail address, town, city, country, continent, postal address, IP address, name of the domain and host from which you access our Site, the date and time you access our Site, online identifier, the Internet address of any third party website which linked you to our Sites, telephone number, credit card or billing information or other payment method information, including bank account and payment details, delivery information, your contact history and purchase history, details of any information, feedback or other matters you give to us when you register for an event via our Site, information about your activities on, and how you use, our Site and any other personal data you may choose to share with us.

The Site is not directed at persons under 18 years of age and our products are not written, intended, or designed for persons under 18 years of age. We do not intend to collect any personal data from such individuals. Where appropriate, we will specifically instruct children not to submit such personal data on the Site. If a child has provided us with personal data, a parent or guardian of that child should contact us at the e-mail address listed at the bottom of this Privacy Policy if such parent or guardian would like this personal data deleted from our records. We will use reasonable efforts to delete the child’s personal data from our existing files.

Special category personal data

We may also collect, store and use "special categories" of more sensitive personal data (which requires a higher level of protection) such as health information, access requirements and dietary requirements. We collect this information to ensure that you can attend our events safely.

Where we process such special category personal data, we will also ensure we are permitted to do so under applicable data protection laws.

Non-Personally Identifiable Information

We also collect information, any single item of which, by itself, cannot be used to identify or contact you, including non-identifiable demographic information, language, internet service provider, browser types, browser system, unique device identifiers, email client, device types, requested URL, referring URL, traffic source, browser language, the pages you view, content you engage with, the date and time of your visit, the duration of your visit, location (town, city, country, continent), operating system, domain names, and statistical data involving the use of the Site. We also collect aggregated statistics connected to support issues. Certain non-personally identifiable data may be considered a part of your personally identifiable data if it were combined with other identifiers in a way that enables you to be identified. However, the same pieces of information are considered non-personally identifiable information when they are taken alone or combined only with other non-personally identifiable information (for example, your viewing preferences) in a way that would not enable you to be identified.

How your personal data is collected

We collect personal data that you submit to us via the Site and during any further communications arising from your submission of personal data to us via the Site. When requesting information or otherwise contacting us via our Site, as appropriate, you may be asked to enter personal data. However, you may visit our Site anonymously.

We collect non-personally identifiable information about you when you visit the Site. By your use of the Site, you consent to the collection of such information. If you do not want such information to be collected, you should not use the Site.

When you visit the Site, our server logs your IP address, the time and duration of your visit, the time and duration of the pages on the Site that you view and hashed identifiers derived from email addresses for the purposes of cross-device tracking for targeted advertising.

Like most websites, we use “cookies” to enhance your experience, gather general visitor information, and track visits to the Site. “Cookies” are small text files that can be placed on your computer or mobile device in order to identify your web browser and the activities of your computer on the Site and other websites. Cookies can be used to personalise your experience on the Site, to assist you in using the Site (such as saving time by not having to re-enter your name each time you use the Site), or to allow us to statistically monitor how you are using the Site to help us improve our offerings. You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the Site. We may use cookies to store and manage your user login information, including id and password.

The Site is hosted on the Kajabi platform provided by Kajabi, , which may have its own policies with respect to the collection, use and disclosure of information. Kajabi’s policies may be viewed at https://kajabi.com/policies/privacy.

How and why we use your personal data

Under applicable data protection law, we can only use your personal data if we have:

a legal basis to do so, e.g. for our legitimate interests or those of a third party;
to comply with our legal and regulatory obligations; and/or
for the performance of a contract with you or to take steps at your request before entering into a contract.

A legitimate interest is when we have a business or commercial reason to use your personal data, so long as this is not overridden by your own rights and interests. We will carry out an assessment when relying on legitimate interests, to balance our interests against your own.

We primarily use the personal data that we collect to provide, improve and contact you regarding our services, as well as for internal business purposes. We also use the personal data we have collected to personalise your experience, to improve the Site, and to improve customer service.

Your personal data, whether public or private, will not be sold, exchanged, transferred, or given to any other company without your consent.

The email address you provide may be used to send you information and updates pertaining to our services and updates and developments inour industry in general.

Marketing

We will use your personal data to send you updates by email about our events, and other information about us.

We will only use your personal data in this way if we have your consent to do so. You have the right to opt out of receiving marketing communications at any time by withdrawing your consent.

You can do so at any time by:

contacting us at (see ‘How to contact us’ below); and/or
using the ‘unsubscribe’ link in emails.

We will always treat your personal data with the utmost respect and never sell it to other organisations for marketing purposes.

For more information on your right to object at any time to your personal data being used for marketing purposes, see ‘Your rights’ below.

Who we share your personal data with

We do not sell, trade, or otherwise transfer your personal data, except as set forth below.

We may provide your personal data to trusted third parties who assist us in the operation of the Site, conducting our business, or servicing you, so long as those parties agree to keep personal data confidential. If you choose to become a client of Rooted, we will not disclose your personal data to any third parties unless you have expressly consented to such disclosure. We only allow those organisations to handle your personal data if we are satisfied that they take appropriate measures to protect your personal data.

We may provide non-personally identifiable visitor information to other parties for marketing, advertising, or other uses.

We may also disclose your personal data if we believe in good faith that we are required to do so in order to comply with an applicable statute, regulation, rule or law, a subpoena, a search warrant, a court or regulatory order, lawful requests by public authorities, including to meet national law enforcement requirements, or other valid legal process. We may disclose personal data in special circumstances when we have reason to believe that disclosing this personal data is necessary to identify, contact or bring legal action against someone who may be violating a contractual obligation to us, to detect fraud, for assistance with a delinquent account, or to protect the safety and/or security of our users, our clients, the Site, our services, or the general public.

We reserve the right to transfer personal data to a third party in connection with a sale, merger or other transfer of all or substantially all of the assets of Rooted, or that portion of Rooted to which the Site relates or to which any other activities of Rooted that are subject to this Privacy Policy relate, or in connection with a strategic investment by a third party in Rooted, or in the event that we discontinue our business or file a petition or have filed against us a petition in bankruptcy, reorganisation or similar proceedings.

How long your personal data will be kept

We will not keep your personal data for longer than we need it for the purpose for which it is used, or as is necessary to comply with a legal or regulatory obligation.

Different retention periods apply for different types of personal data. If you would like more information about our retention periods, please contact us (see ‘How to contact us’ below).

Following the end of the of the relevant retention period, we will delete or anonymise your personal data. We may retain archival copies of personal data as part of our customary practices for the backup storage of information in the ordinary course of business but for no longer than allowable retention periods.

Transferring your personal data out of the EEA

It may sometimes be necessary for us to transfer your personal data to countries outside the EEA. In those cases, we will comply with applicable EEA laws designed to ensure the privacy of your personal data.

Under data protection laws, we will only transfer your personal data to a country outside the EEA where:

in the case of transfers subject to EEA data protection laws, the European Commission has decided that the particular country ensures an adequate level of protection of personal data (known as an ‘adequacy decision’) further to Article 45 of the EU GDPR;
there are appropriate safeguards in place, together with enforceable rights and effective legal remedies for you; or
a specific exception applies under relevant data protection law.

Any changes to the destinations to which we send personal data or in the transfer mechanisms we rely on to transfer personal data internationally will be notified to you in accordance with the section on ‘Changes to this privacy policy’ below.

If you would like further information about data transferred outside the EEA, please contact us (see ‘How to contact us’ below).

Is your personal data secure

We have implemented generally accepted security standards to protect personal data from loss, misuse and unauthorised access, disclosure, alteration or destruction. Only Rooted employees and independent contractors have access to the personal data we collect, and these employees and independent contractors are made aware of and required to comply with our Privacy Policy.

In order to prevent unauthorised access or disclosure of your personal data we have implemented a variety of suitable security measures including physical, electronic and managerial procedures to safeguard and secure the personal data that we collect online.

Your rights

You generally have the following rights, which you can usually exercise free of charge:

Access to a copy of your personal data	The right to be provided with a copy of your personal data
Correction (also known as rectification)	The right to require us to correct any mistakes in your personal data
Erasure (also known as the right to be forgotten)	The right to require us to delete your personal data in certain situations
Restriction of use	The right to require us to restrict use of your personal data in certain circumstances, e.g. if you contest the accuracy of the data
Data portability	The right to receive the personal data you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party, in certain situations
To object to use	The right to object: · at any time to your personal data being used for direct marketing (including profiling) · in certain other situations to our continued use of your personal data, e.g. where we use your personal data for our legitimate interests unless there are compelling legitimate grounds for the processing to continue or the processing is required for the establishment, exercise or defence of legal claims
Not to be subject to decisions without human involvement	The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you. We do not make any such decisions based on data collected by our website
The right to withdraw consents	If you have provided us with a consent to use your personal data you have a right to withdraw that consent easily at any time. You may withdraw consents by contacting us (see ‘How to contact us’ below). Withdrawing a consent will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn

For further information on each of those rights, including the circumstances in which they do and do not apply, please contact us (see ‘How to contact us’ below). If you would like to exercise any of those rights, please email us - see below: ‘How to contact us’. When contacting us please:

provide enough information to identify yourself (e.g. your full name and address) and any additional identity information we may reasonably request from you; and
let us know which right(s) you want to exercise and the information to which your request relates.

Keeping your personal data secure

We have appropriate security measures to prevent personal data from being accidentally lost or used or accessed unlawfully. We limit access to your personal data to those who have a genuine need to access it.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

How to complain

Please contact us if you have any queries or concerns about our use of your personal data (see below ‘How to contact us’). We hope we will be able to resolve any issues you may have.

You also have the right to lodge a complaint with the Data Protection Commission:

www.dataprotection.ie

www.dataprotection.ie/en/individuals

www.dataprotection.ie/en/individuals/exercising-your-rights/complaints-handling-investigations-and-enforcement

The DPC is contactable at 21 Fitzwilliam Square South, Dublin 2, D02 RD28, Ireland.

Changes to this Privacy Policy

We may change, revise or update this Privacy Policy from time to time as needed to be compliant with legal requirements and our internal procedures, as well as to reflect changes in technology. Revisions or updates will be posted to the Site to notify you of any changes and provide you with an opportunity to opt out of any additional uses or disclosures. We encourage you to periodically review this Privacy Policy to stay informed about our collection, processing, storage, retention and sharing of your data.

If any revisions or updates are unacceptable to you, you must promptly contact us using the information below and refrain from using the Site until the issue is resolved. Any continued use of the Site following revisions or updates to this Privacy Policy shall constitute your acceptance of those changes.

How to contact us

If you have any questions, concerns or complaints about this Privacy Policy or the information we hold about you, to exercise a right under data protection law or to make a complaint, please contact us:

By email:

[email protected]

By visiting this page on our website:

https://www.rootedperinatal.com/site/contact

To withdraw your consent at any time, please email us at: